WELCOME TO KANSAS CITY BOARD OF PUBLIC UTILITIES’ PURCHASING

The KC Board of Public Utilities’ (KCBPU) Purchasing Department has implemented several “electronic” commerce initiatives and other special functions to enhance the way we conduct business with our vendors. Below is a brief summary of the functions:

BID NOTIFICATION
KCBPU has implemented Onvia DemandStar to provide current information to potential contractors, consultants, and other types of vendors, as well as the general public. Onvia DemandStar brings together government agencies and suppliers online. KCBPU’s bids and quotes are listed on Onvia DemandStar, where suppliers can view detailed bid information and order copies of bid documents. The system allows you to receive the information quickly, at your convenience, 24 hours a day.

Onvia DemandStar membership enables KCBPU to improve service to suppliers by providing automatic bid notification and instant access to bid information via the web. Suppliers are encouraged to participate in KCBPU’s system of electronic bid distribution. A membership to Onvia offers suppliers a number of important benefits:

  • Find out about bid and quote opportunities as soon as they are announced
  • Get a head start on your proposal
  • Stay up to date on bid and quote documents and addenda as they are published
  • View previously awarded bids to help you strategize
  • Respond electronically

Onvia also offers a variety of subscription-based notification services, to find out more, call Onvia at (800) 711-1712.

STAY INFORMED AS A KCBPU SOURCING BIDDER:
Be sure you are registered as a Sourcing Bidder at KCBPU in order to participate in negotiations through KCBPU’s Strategic Sourcing System. If your company is currently a supplier with KCBPU and has already been issued a user ID and password, click on Supplier Portal for Authorized Suppliers to update your information as necessary, including updating the list of categories your company can supply. When negotiations for these items are created, your company will be recommended to receive invites to the negotiations.

If you are a new supplier and have not done business with the KCBPU, please click on Prospective Bidders, complete the requested information, and submit. After approval, your company will receive a user id and password to access the system.

EQUAL OPPORTUNITY EMPLOYER
The KCBPU is an equal opportunity employer. The vendor doing business with KCBPU, will not discriminate against any employee or applicant for employment because of age, race, creed, sex, color, religion, ancestry or national origin. The vendor will certify that it has, to the extent required by any federal agency, an affirmative action policy relating to employment, upgrading, layoff, recruitment, compensation and training or apprenticeship to ensure fair and nondiscriminatory treatment.

Pursuant to the following executive orders the vendor agrees that it will be in full compliance with all applicable provisions of the following executive orders and any amendments and supplements thereto: 1114 relating to discrimination based on age; 11246 relating to equal employment opportunity; 11701, 41CFR 60-250 relating to employment of veterans; 11625 relating to minority business enterprises; 11758, 41CFR 60-741 relating to employment of the handicapped. These executive orders and regulations thereunder are incorporated herein by reference, and vendor segregated facilities for his/her employees. Noncompliance with the equal employment opportunity and nondiscriminatory clauses of the contract is cause for termination or suspension of the contract or any subcontract with respect to which there is noncompliance.

BID ON SURPLUS EQUIPMENT
The KCBPU has selected GovDeals (www.govdeals.com) a state-of-the-art, online auction service for Local, State and Federal government agencies to conduct online sales of their surplus equipment and assets. KCBPU joins the over 600+ governments across the country who has adopted GovDeals patented online auction solution that delivers prescreened and qualified buyers which translates into higher prices for auctioned equipment and assets.

This service will help KCBPU get the best price for surplus equipment by offering them to a wider audience of buyers through the Internet. The bottom line is more money is returned to our utility customers. KCBPU can now sell assets and offer a convenient opportunity for more of our customers to participate.

Items for sale can be accessed through www.govdeals.com. Bidders can register free of charge at the GovDeals Website.

PURCHASING OVERVIEW
Purchasing is responsible for directing and coordinating the procurement of goods and services required by KCBPU with the objective that such goods and services will be available at the proper time, in the proper place, in quantity, quality and price consistent with the needs of the KCBPU. Tasks include improving purchasing policies, administering procurement contracts, providing support and information to users on type or availability and costs of equipment, supplies and services.

The KCBPU provides preference to local vendors and suppliers in procurement transactions whenever practical and in the best interest of the KCBPU. Please review the Local Preference Policy to see if your company qualifies for the local vendor preference.

It is the policy of the KCBPU that minority and women business enterprises can be afforded the maximum opportunity to participate in the performance of KCBPU contracts, subcontracts and agreements. To assure greater participation and development of minority and women business enterprises in KCBPU projects, including but not limited to, participation as contractors, subcontractors, vendors and suppliers, KCBPU shall make a bona fide effort to identify and recruit such enterprises, contractors, subcontractors, suppliers and vendors.

We are continuously looking for new ideas; better material and cost-reduction recommendations and we share in your satisfaction when your product or service provides benefit to KCBPU. The technical advice and service you provide is considered a factor in measuring the total value of the supplier relationship.

We appreciate the time and effort you are taking to acquaint us with your products, services and capabilities that might prove helpful to our operation.